Planning Calendar

Any trip or vacation inevitably requires a lot of planning.  When you’re going to travel for an entire year on very little money it means even more.  Filming a documentary about the experience adds some more items to the to-do list for sure.  Oh, and you’re trying to raise money beforehand for the making of said documentary?  Hope you love that planning and organization!  Here’s a tentative checklist I just thought out about what we need to do each month before the three of us hit the road (err…sky) in October!
January:  Film the trailer when Melissa comes from Ohio to visit Zach and me in Arizona.  Decide on a fundraising goal.  Save $ and study Spanish.  (23rd-Zach’s Birthday!)
February:  Edit and complete the trailer.  Save $ and study Spanish.
March:  Extend our publicity to facebook, twitter, youtube, and anywhere else we can think of.  Get a real website or at least buy our own domain name for this one.  Save $ and study Spanish.  (9th-Melissa’s Birthday!)
April:  Create a page and start bringing in that money from those arts supporters!  Read more about South America.  Continue raising money.  Make some awesome promotional materials like stickers, posters, etc.  Save $ and study Spanish.
May:  Read more about South America.  Save $ and study Spanish.  (18th-Carrie’s Birthday!)
June:  Buy our flight tickets from Columbus, Ohio to Medellin, Colombia.  Develop more story ideas for documentary.  Save $ and study Spanish.
July:  End our kickstarter campaign and assess how we did and how much more money we need to raise.  Finalize a (very) rough itinerary.  Buy rest of video equipment like batteries, cases, hard drives, memory cards.  Save $ and study Spanish.
August:  Zach and Carrie quit jobs at end of month, arrange friends to crash with in Ohio.  Zach and Melissa get shots.  Save $ and study Spanish.
September:  Zach and Carrie go to Burning Man (!!!!!!!!) then road trip back to Ohio.  Finalize packing list.  Buy any equipment still needed.  Film preparation.  Join WWOOF and find a first host farm in Colombia.  Study Spanish.
October:  Finalize arrangements for financial obligations/storage of stuff.  Find a couchsurfing host in Medellin for our first few days.  Hope we know enough Spanish to survive.  Pack and say goodbye to friends and family!  LEAVE ON OUR GRAND ADVENTURE!!!!!!!!!!
That’s all really rough and I know I’m going to think of tons more things we need to do.   But writing it out in calendar form like that actually makes it all seem doable.  Not everyone works like me, but I always do much better when I have things planned out far in advance.  This breaks it into reasonable chunks.
So as for the two recurring themes of this list…anyone have any ideas other than kickstarter for fundraising?  And does anyone have any suggestions for good Spanish practice books and websites?  (I have Spanish for Dummies and Rosetta Stone but I need some more worksheet-type practice I think.)

4 thoughts on “Planning Calendar

  • what kindof documentary? are you focussing on rainforest ecology, archeology of indigenous peoples, politics, foodways, or is it just a vacation vid about 20-somethings drinking their way across a continent! LOL.

  • The film is going to be a personal narrative documentary focusing on our experiences and the changes we go through as we spend a year in south america. We know that we will be volunteering through WWOOF (, hopefully volunteering at orphanages and other organizations, and couchsurfing. The specific planning we can do for a trip with so many unknowable factors is very limited. So we are working to develop a basic structure–the personal journey. Other than that a lot of it will depend on what happens along the way!

  • I hope you’re gonna have T-shirts because a group backpacking expedition like yours without matching T-shirts with a logo just isn’t on! Are you learning Portuguese too?

    • Sorry to disappoint; we will not be having matching t-shirts. And we will definitely need to learn some Portuguese, but Brazil is not until the second half of our trip so we have some more time for that.

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